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Equipment List
The following Equipment List is
included with the price of each menu:
- Complete Rego bone china & Oneida
"Unity" flatware*
- Water glasses and champagne flutes
for the guest tables and wine, highball and rocks glasses at
the bar.
- Linens in solid colors for all
bars, dining tables, buffets, cake and card tables**; linen
napkins in solid colors
- Buffet and food station décor to
include linen accents, candlelight and seasonal flowers
- Chafers, platters and serving
pieces for all buffets and food stations
- Votive candles for guest tables,
bars and buffets
- Salt and pepper shakers
- Silver samovars for coffee service
for buffet and food station menus
- Beautiful serving trays with fresh
flower accents for butlered hors d'oeuvres
- Bar setups to include cocktail
napkins, bar kit, sodas, Perrier, mixers, garnishes,
glassware and ice.
*Rego china and Oneida flatware are our
in-house patterns. A wide array of china and silver patterns
are also available for an additional charge.
**Custom overlays and specialty linens
are also available for an added charge.
Tables and Chairs
Tables for bars, buffets and guest
seating and chairs are available for an additional $2.50 to
$12.50 per person depending on table size and chair type.
Labor
All staff, including event supervision, is included with the
price of each menu. This price includes all service charges.
All servers and bartenders are formally
attired in black tuxedo pants, white tuxedo shirt, black bow tie
and full black apron. Kitchen personnel are outfitted in
appropriate kitchen attire with full white apron.
Perfect Setting will always send ample
staff to ensure smooth and efficient service. At least one
supervisor is sent to every reception. One server is provided
for every 15 to 20 guests; one bartender for every hundred. A
chef with appropriate support staff delivers the menu.
Your menu price includes a two and a
half-hour set-up time and whatever time is necessary for a
thorough clean-up. Unless otherwise noted this includes a
five-hour event time.
If you decide to arrange for an event
in excess of five hours, overtime will be charged at a rate of
$35.00 per hour for each staff person. Additional time can also
be arranged in half-hour increments.
If your wedding ceremony is on-site and
you intend to reserve the full five hours for the reception it
will be necessary to purchase additional time (usually a
half-hour) in order to prepare in time for the arrival of your
guests.
Event Planning
At Perfect Setting we help you plan the perfect day. If you
need a recommendation for a function facility we can give you
one…or two and we’d be happy to meet you there for a site
visit. When you have chosen Perfect Setting to cater your
reception your salesperson then becomes your party planner. At
a time of your choosing, we will meet with you to create a
“timeline” and a floor plan for your reception day. At no
additional cost to you we can help you choose the rest of your
wedding day team – florist, photographer, band or deejay,
calligrapher, even an officiate – from a group of professionals
with whom we have worked on numerous occasions.
Liquor
Under Pennsylvania state law clients must purchase their own
liquor for their reception unless the facility they have chosen
has a liquor license. For your information, Perfect Setting
Catering meets all liquor liability insurance requirements to
serve alcohol during your party.
We would be happy to create a Suggested
Liquor List for you with our compliments to help you identify
quantities and brands. We can also pick up your liquor for you
for a fee of $1.50 per person.
Wedding Cakes
Since many clients like to make their own
arrangements a cake price is not included as part of the
package. We offer a wide variety of excellent cakes, however,
for an additional $4.00 per person.
Tastings
Perfect Setting regularly hosts wedding menu tastings at several
of the area’s most beautiful event facilities. All are welcome
with our compliments no matter where your reception takes place.
A private tasting will gladly be
arranged at our facility for a charge of $75.00 per couple.
Should you book your reception with Perfect Setting, this charge
will be deducted from your final bill.
Contract and Billing Information
Should you accept our formal proposal, a $1,500.00 deposit will
be required to reserve your date and time.
A second deposit totaling 50% of the
estimated balance due is expected 6 months prior to the
reception.
The balance is due five business days
prior to the reception by cash, personal check or money order
and must include a 6% Pennsylvania state sales tax.
Final guest counts are due within 10
working days of the reception.
If you wish to cancel the reserved date
a written notice must be received by the Perfect Setting office
in order to receive a refund as follows:
- 12 or more months prior to the
reserved date: 40% of deposits received are non-refundable
- 6 to 12 months prior to the
reserved date: 60% of deposits received are non-refundable
- Less than 6 months prior to the
reserved date: 75% of deposits received are non-refundabl
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Less than 3 months prior to the reserved date: 100% of
deposits received are non-refundable
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